ClioMed Operating Manual

Drawer System Use: Cart needs to be powered “on” to use the touchscreen and to access the drawers. Once the cart is powered on, the software will load (10 seconds) and then
will be ready to use. To login, enter the pin code of 10597. This is a Factory Set Admin User Code. It is highly recommended to assign a new Admin passcode and disable the factory set Admin passcode.

MPM Software Installation: To maximize product effectiveness, installation of the
MPM Software is highly suggested. Make sure your cart workstation USB port is connected to the USB port on the MPM Power unit/controller installed in your cart. Download the Powervar MPM View install package, and save it to the workstation desktop (or other convenient location). To download the latest software go to: www.altus-inc.com/downloads.
Select “Install MPMView (Windows XP/Windows 7)” to download.

Summary of Warnings

Please read all parts of this guide. When set-up is complete, do not discard guide. Please file guide in secure place for future reference.

• Appropriate airflow is required for this unit to operate correctly under normal and fault conditions.
• Complies with requirements for US for outside the patient environment.
• Only authorized personnel, experienced in servicing electrical equipment should open the power system.
• DO NOT operate the power system without the covers completely installed and the connectors attached properly. The covers provide safety from potentially dangerous voltages and hot temperatures.
• Do not connect or disconnect the system while power is applied. Do not open or in any other manner change the access to the internal portion of the system while power is applied.
• Do not allow the system to come in contact with fluids. Do not operate the system if wet.
• The supplied spiral cord is rated for medical use. Connecting the cord to an outlet that is not medical grade (indicated with green dot) will not ensure grounding protection
• Spiral cord, power system and cart are for INDOOR use only. DO NOT OPERATE OUTDOORS.
• Inspect spiral cord before each use. DO NOT USE CORD IF DAMAGED.
• DO NOT plug more than the specified number of watts into spiral card cord.
• DO NOT run spiral cord through doorways or across walls or floors.
• Fully insert certified detachable spiral cord plug into outlet. DO NOT unplug by pulling on cord. For 250VA models, a type not lighter than SJT 18AWG should be used.
• DO NOT remove, bend or modify any metal prongs or pins of spiral card cord.
• DO NOT use excessive force to make connections.
• Keep spiral cord away from water. DO NOT PLUG CORD INTO OUTLET IF WET.
• Keep children away from spiral cord.
• DO NOT ALLOW CORD TO OVERHEAT.
• DO NOT drive, drag or place objects over spiral cord. Do not stand or walk on spiral cord.
• Breaking the seal on the battery to add water will damage the battery and could cause injury.
• Battery warranty is automatically void when a fully discharged battery is left in an unused state for more than three (3) consecutive days.
• The power system is designed for power cart mounted equipment only. DO NOT connect equipment that is not mounted on the cart into the power system outlets. DO NOT connect cart mounted equipment directly into a power source that is not mounted to the cart. DO NOT disassemble the MPM

 

Product Introduction

 

Standard Features

1. Height Adjustment Column
2. Highly Mobile 4”/100mm Single-Wheel Shrouded Casters
3. Handle
   
   
4. Large Thermofoil Worksurface Area
5. Keyboard Platform
6. 6. Mousing Area
   
   
   
   
7. 6 Side Accessible Med Drawers
8. 6 Removable Bins with Dividers
9. LCD Monitor Support
10. Touchscreen
11. RUI
12. Power System & Battery Compartment
    
    
    
    
13. Internal Technology & Cable Management
14. Locking Technology Storage
15. 3-Outlet Power Cord
    (not shown)
16. Coiled Power Cord Holder
    
    
    
    
    
17. Battery Access Panel (back)
18. Up/Down Button Switch
19. RFID Badge Reader Access (Optional Accessory)

Keyboard Platform Adjustment Instructions

1. The keyboard platform is tilted and stored at 90 degrees for shipping purposes only (See Fig. A).

2. To use: Place both hands on each side of the keyboard platform and simply tilt to desired position and slide-out for use (See Fig. B).

 

Wired Keyboard and Mousing Routing Installation Instructions

1. Keyboard and Mouse Wire Management The keyboard platform and mouse tray are equipped with wire managers to keep wires in place (See Fig. A)

2. Keyboard and Mouse Wire Management to inside of technology storage area Feed both keyboard and mouse wires through top of access holes, located under the handle (See Fig. B).

 

Accessing the Coiled Power Cord

1. Unlock back door (with provided key) of technology storage area. Pull Coiled Power Cord from inside technology storage area.

2. Manage the straight part of cord into cutout of door. Close door and lock with key.

3. Place plug end onto cord hook.

 

ClioMed Worksurface and LCD Monitor Support

1. Open technology storage area to access mounting holes from underneath worksurface.

 

 

2. Place Flat Screen Monitor Support through the (2) holes in the work surface assembly.

3. Attach (2) 5/16-18” Flange Hex Nuts to bolts underneath the work surface assembly.

Tighten with 1/2” Socket Wrench (preferred).

 

Cable Hook and Internal Cable Management

 

 

5. To manage cables within the Flat Screen Monitor Support, remove back cable management cover.

To remove back cable management cover, remove 8-32 x 3/4” screw.
Do not discard.

To Install Cable Hook, slide the bottom lip of cable hook onto bottom of Cable Management Cover. Insert and tighten the #8-32 x 3/4” Screw.

 

ClioMed Worksurface and LCD Monitor Support

 

 

6. Attach Monitor to VESA Plate using the included (4) Phillips Drive Flat Head Machine Screws.

Choose length of screw by the depth of mounting location on back of monitor. If too long of screw is used, damage to monitor may occur.

 

Managing monitor cables:

 

 

7. Once monitor is attached. Adjust monitor to its highest position. Manage cables from monitor down and through cable management hole. 

8. Reinstall back cover (Make sure to route the cables through the side access holes in cable management cover). Align screw hole in cover with screw boss. Use 8-32 x 3/4” Long Pan Head Machine Screw to fasten cover and Reinstall Adjustment Knob. 

9. NOTE: For monitor height adjustment, make sure the adjustment knob is slightly loosened (Do not loosen all the way). For monitors weighing more than 10 lbs., tighten the adjustment knob when monitor is at desired height.

 

Charging Your Cart

Once cart is fully set up with all electronic devices, it should be plugged into a medical grade outlet. The cart should fully charge before deploying (Note: All carts are shipped with a 30% charge. If storing in warehouse before deploying, charge fully).

While the cart is charging, the LED on the power system external user interface will fl ash until the battery is 100% full.

For LiFe Batteries: Allow up to 2 hours to fully charge.

For SLA Batteries: Allow up to 5 hours to fully charge.

 

Testing Your Cart

To test your cart for power, the unit needs to be turned on. To do so, press and hold the power button on the power system user interface for approximately 2 seconds.

The power system will beep and the far left LED light will turn on. At this point, all powered devices connected to the outlet strip should receive power. Once on, the LED Keyboard light may be used. Press to turn light on/off. The LED Keyboard light has a 5 minute timeout function just in case the light was not turned off by the operator.

Note: Monitors, laptops and other devices will need to be manually turned on.

Software Pre-Installation/Installation Note:
To download the latest software go to: www.altus-inc.com/downloads. Double-click the MPM View installer icon to start the install. MPM View will automatically detect the MPM power unit attached to the PC workstation USB port.

 

Power System Overview

Clio External User Interface

The easy-to-read battery user interface, which is located on the front surface of the cart handle, gives the user a real-time status of the battery. Each LED will illuminate in several sequences to indicate the approximate charge level of the battery.

 

• The first LED displays power on/off indicator
• LEDs two through five indicate charge level and correspond to a percent of charge range.
• Power Button (third to last button on right) - To power up, press and hold for 2 seconds, and the on/off Indicator will beep and power on.
  To power down, press and hold for 2 seconds, and the on/off Indicator will beep and power off.
• Power Alert Mute Button (second to last button on right) - If the battery level falls below 10% for LiFe Battery an alarm will sound. This button will mute the alarm.
• Keyboard LED Light (last button on right) - To turn on, press button. The light will automatically turn off after 5 minutes or if button is pressed again.

Using the Power System

 

Battery Removal and Replacement

Only use batteries specified by ALTUS. Failure to do so will void the power system warranty. Call customer service for further details.

Do not replace battery in oxygen rich environments sparking may occur. 

Always unplug the power cord from the wall outlet when removing the battery.

Battery Removal

Tools Needed: 1/8” Allen Wrench

Step 1: Power Down System

A. Turn off any components plugged into cart

B. Turn off Power System by Holding On/Off Button for 2 seconds

Step 2: Long-term Storage (more than 2 months)

Warning: If cart will not be used for more than 2 months, turn off the cart by holding the ON/OFF Button. The battery will need to be recharged every 30 days to prevent damage.

Step 3: Remove back access panel by loosening and removing (2) screws (See Fig A).

Step 4: Remove back panel. Remove strap and slide battery from base (See Fig. B)

Step 5: To access battery cable (to disconnect from controller) loosen and remove (2) screws from the front panel fo base (See Fig. C)

Step 6: Disconnect battery harness from controller. (See Fig. D)

Step 7: Disconnect “blue” RJ45 cable from controller.

(See Fig. E). If replacing with a SLA battery, this step is not needed. 

If blue RJ45 cable cannot be accessed, the controller can be removed by loosening and removing (2) screws (See Fig, F). Once screws are removed, simple slide controller out and disconnect Blue RJ45 cable from slot.
(Note slot location for new battery cable).

Step 8: Replace with new battery and repeat Steps 1-7 in reverse order. Make sure all connection are secure (“clicking” them in place).

 

Battery and Power System Removal and Replacement

WARNING!

DO NOT CONNECT THIS UNIT TO BATTERIES NOT SUPPLIED BY ALTUS
WITHOUT VERIFYING CONTROLLER SETUP AND OTHER OPTIONS WITH ALTUS.

If replacing the LiFe (Lithium Iron Phosphate) battery with a SLA battery or SLA to LiFe,
the following steps need to be completed. If the MPM software has been installed, this will help with step #4.

 

1. All cables to and from controller must be connected, including the battery and its cables and connections.

Both the AC-In and AC-out connector ends include a locking feature to prevent from pulling apart. To disconnect pull back both “red” tabs. Note: Older models may not have this feature (red tabs) so simply disconnect. Controller must first be OFF (no lights on the Remote User Interface) and connected into AC power.

If using the MPM Software use this step. If not, proceed to step 2. Connect the USB cable into the technology component within the cart (or into a resident laptop with
the MPM software loaded).

 

2. Wait for the double yellow to appear on the interface.

 

3. When this happens, press and hold the mute button for 5 seconds. One “beep” will be made immediately. Within 3-5 seconds after the initial “beep”, a second “beep” will be heard.

Keep holding down the mute button until a scrolling light sequence appears (release mute button at this time). This will look like all of the green LED lights going lighting up in order and then back off in order. When green light sequence is complete, the controller will show a Yellow LED and Green LED and then will shut itself off (all lights will turn off) and then will “Reboot” itself. When controller reboots, the remote user interface will show the battery level of the connected battery.

 

4. The “battery reading for confirmation” will only be available if MPM View is being utilized. The cart is ready to be used.

 

Troubleshooting

Diagnostics & Troubleshooting

This section includes a brief troubleshooting table and the complete list of Events and condition codes that are logged and displayed in MPMView

Troubleshooting

The troubleshooting information provided in this section should help you discover the cause of most commonly encountered difficulties. Before following the troubleshooting steps provided, be certain that

• The MPM is connected to a properly working outlet
• The line voltage to the MPM is within specified boundaries

 

Events & Conditions

The MPM will indicate the presence of Warning (yellow) and Severe (red) Alarms and Conditions via the RUI and via the ClinicView taskbar application as shown below.

The specific alarm that is raising the Yellow or Red indicator will be logged and displayed locally in the TechView application (taskbar app, right click, Advanced) or over the network (LAN) via CIO/FleetView application.

The table below lists the specific alarms and what they mean.

 

 

 

Power System Removal and Replacement

Power System should only be accessed if approved by Altus

Always unplug the power cord from the wall outlet when removing the Power System.

 

Power System Removal

Phillips Head Screwdriver and 1/8” Allen Wrench

Step 1: Power Down System

A. Turn off any components plugged into cart
B. Turn off Power System by Holding On/Off Button for 2 seconds

Step 2: Unplug Power Cord from Wall Outlet

Step 3: Remove front panel (1/8” Allen Wrench needed)
A. Loosen and remove (2) screws from sides (See Fig A)

Step 4: Remove controller from base (Phillips Head Screwdriver needed)
A. Loosen and remove (2) screws (See Fig B)
B. For Ascend EL Carts, slide out controller (See Fig. B).

Step 5: Gently slide controller out of base.

Step 6: Disconnect Cables (6) from Power System

A. Unplug Black and Grey CAT 5 cables from unit (See Fig C)
B. Unplug Blue CAT 5 Smart Battery Cable from unit (See Fig C)
B. Unplug USB cable from unit (See Fig D)
C. Unplug Yellow cable from unit (See Fig D)
D. Unplug AC Input In/Out Power cords. (See Fig D)

Step 7: Remove Power System

Step 8: Replace with New Power System

Repeat steps 1-6 in reverse.

 

Cart will not power up:

• Plug power cord into a working hospital grade outlet. Note: Do not plug into a multi-outlet surge distribution strip.
• Check to make sure power cord is plugged securely (See Fig. A).
  
• Check to make sure the Power System is charging when plugged in (See Fig. B)
  (Right four (4) Green LED lights will be flashing if charging).
  
• Check to make sure all cables to the power system are secure (See Fig. C). the Blue (LiFe) RJ45 cable ends are secured/snapped into place. First end location is in the LiFe Battery (see Fig. 1). Second end location is in the power controller
  

Make sure Power connection from the power controller is secure (Fig. D)
Both the AC-In and AC-out connector ends include a locking feature (red tabs) to prevent from pulling apart. To check the connections are secure, look at red tabs and pull back and make sure they are locked into place.
Note: Older models may not have this feature (red tabs) so simply disconnect.

Cart will not power on or charge: Perform a voltage meter reading by taking a reading at the batteries +/- terminals and then again at the +/- terminals on the controller. Normal reading: 10.5V-13.4V on a 12V battery Abnormal reading: 13.4V and below 10.5V

Actuator is connected directly to the battery. If battery is dead, the actuator will not work. When plugged in, the cart will charge fi rst then be able to service the actuator.

 

Cart will not charge:

• Check to make sure external spiral cord secure within the cart.
• Ensure outlet is functionally operational.
• Plug power cord into a working hospital grade outlet. Note: Do not plug into a multi-outlet surge distribution strip.
• Check and make sure the External User Interface (EUI) indicates the unit is charging when plugged in. 
• If charge level is low (last one or two LED lights lit) let charge until full.
• If cart still does not charge, check to make sure all cables to the power system are secure.
• If cart still does not charge, resetting the controller is recommended (this is called a Hard Reset). To perform a hard reset, disconnect the yellow battery terminals, wait for 10 seconds, then reconnect battery terminals. Make sure both end “click” together. Note: The Hard Reset will remove all current from being fed into the controller and will assist with a battery that remains in battery recovery mode.

ClioMed Software User Instructions

PRODUCT SUMMARY

PARTS INCLUDED

• (1 ) Mechanical override key
• (2 ) Duplicate keys for technology storage door
• ClioMed Software (installed)

PRECAUTIONS

• The ClioMed cart needs to be powered on to sue the tablet and to access the drawers.
• The embedded software comes pre-programmed with a default user named “Factory Admin”. It is recommended that this user account is disabled faster adding the first administrator account.
• For best security and accountability, a separate suer account is recommended for each user fo the cart (see “User Management”). Users should be discouraged from sharing their PIN code with any other person.

PRODUCT FEATURES

• 6 individually-locking drawers.
• Touchscreen user interface.
• Removable bins and reconfi durable dividers for effortless restocking.
• Large worksurface for preparing medications.
• Override key.
• Keyed locking technology storage area.
• Central Management Software for managing multiple carts from a single PC (see “Other Manuals and Software”).
• RFID Badge Reader (Optional Accessory)

PRODUCT SPECIFICATIONS

• Connectivity: 802.11n wireless
• Touchscreen: 360 x 210 pixels, 10 finger capacitive touch
• Database Architecture: MySQL

ACCESSING THE CART FOR THE FIRST TIME

Each cart comes programmed with one user account. The user name is “Factory Admin” and the pin code is 10597. For security reasons, it is strongly recommended that a new administrator is created and the Factory Admin account is disabled.

To do so:

1. Login by entering the code 10597 and pressing the unlock icon.

2. Create a new administrator account (see “Adding Users” in the User Management section on page 33).

3. Logout by pressing the lock icon.

4. Login with the new administrator account that was just created.

5. Disable the Factory Admin user (see “Disabling Users” User Management section on page 34).

USING THE TABLET USER INTERFACE LOGIN SCREEN

The login screen appears when no user is logged in. If the login screen is displayed, the cart drawers are locked. To login, enter a PIN code and press the unlock icon.

After 4 failed login attempts, the software will display “Logins blocked” and prevent additional login attempts for 10 minutes or until an administrator successfully logins.

If a RFID Badge Reader is installed and a Badge/User is activated, then simply place card over the “RFID” symbol and the main user screen will be displayed.

*To activate a new Badge, use your pin code to gain access the main user screen and go to the Settings screen (See “Adding Users” in the User Management section on page 33).

MAIN USER SCREEN

After successfully logging in, an image of the cart will be shown on the screen.

To access drawers, follow the instructions below in (“Accessing the Drawers ” on page 28).

Other options may be accessed from this screen:

Pressing the settings icon to access the settings menu (see “Settings Menu” on page 30)

• Press the unlock all icon to unlock all drawers (see “Unlocking All” drawers on page 29).
• Press the lock icon to logout (see “Locking the Drawers” on page 29).

ACCESSING THE DRAWERS

To open a drawer, first press the desired drawer icon to unlock the drawer. The drawer icon will turn green, indicating that it has been unlocked. The drawer selected will automatically “kick open” approximately 1” for easy identification and access.

To close a drawer, press on drawer front until it engages into the latch. There will be audible “click” engages. Once closed, the drawer will automatically lock.

Notes:

• Multiple drawers can be opened at once by pressing multiple drawer icons.

• “Unlock All” is enabled, an icon will appear on the Main User Screen. Pressing it will unlock all drawers (see Device Settings).

 

ALARMS

If drawer is left open or lock not engaged, an alarm feature with a diagram of the drawer layout and lighted drawer indicating the open will be shown on the tablet screen. An ‘alarm disable’ option is required (select info to see information about the warning or close drawer to turn warning off).

If for any reason the drawers cannot be accessed by the software, a mechanical override is provided. Tubular key cams (2) are located underneath the drawer module. Each set of drawers (3 on each side) has its own key cam and one access key.

A “Drawer Jam” diagram will appear if a drawer fails to open or close properly.

The “Back Arrow” dismisses the error and returns to the previous screen (or login screen after the timeout period).

“Retry” attempts to open the drawer again. “Info” displays indicators which help to check for an obstruction and how to fix the jam.

LOCKING THE DRAWERS

The lock feature will log the current user out of the system.

To lock the drawer(s), press the drawer in and engage lock. To log out, press the “lock icon.”

The system will display the login screen after the user has been logged out.

“UNLOCKING ALL” DRAWERS

Selecting the “Unlock All” icon will unlock all 6 drawers. All drawers will “kick-out” for proper opening.

Notes:

• It is recommended that a user always locks the ysstem before leaving the cart to prevent an unauthorized user from accessing the cart.

• The system will automatically lock after a period fo inactivity. The duration before the system locks is set in the timeout feature under “Device Settings” on page 31.

SETTINGS MENU

The settings menu provides access to features that affect how the cart operates and who has access to specific features of the cart. Access logs may also be viewed through this menu. To access the settings menu, press the settings icon on the Main User Screen.

The settings menu has five options:

 

• Drawer Names – Modify the names of drawers.
• Manage Users – Add, disable or modify users access to the device (see “User Management”).
• Device Settings – Modify settings that affect operation of the device.
• IT Settings – Modify technical aspects of the cart.
• User Logs – View logs of user access to the cart.

Notes:

• Not all options will be available for every user. The user type determines what access a specific user has to settings (see “User Types” on page 33).
• All users can modify drawer names and view user logs.
• The back arrow appears throughout the settings menu and sub-menus. Pressing this icon will return the user to the previous screen.

BIN/DRAWER NAMES

There are two ways to modify drawer names. The fi rst method is to use the drawer names menu. This method is convenient for modifying multiple drawer names. The second method is to directly modify a drawer name from the Main User Screen, which is useful for quickly changing one drawer name.

Using the Bin Names Menu

To access the Drawer Names Menu, press the
“Drawer Names” button from the Settings Menu. A screen will appear that lists all drawers and their current names.

Select the drawer to be renamed by selecting the current name. An on-screen keyboard will appear for modifying the drawer name. Enter the desired name and select the “green check” to commit the change or “Cancel” to discard the change. Press the back arrow to return to the Drawer Names Menu.

Proceed to any other drawers that will be renamed. When all changes are complete, press the back arrow to return to the Settings Menu.

Using Long-Press to Modify a Specific Drawer Name

From the Main User Screen, press and hold the drawer icon for it to be renamed. The same dialog box will appear with the current drawer name and keyboard to rename the drawer. Enter the desired name and select the “green check” to commit the change or “Cancel” to discard the change. Press the back arrow to return to the Main User Screen.

DEVICE SETTINGS

The device settings menu provides options to change functionality of the cart. There are three settings that can be modified:

• Timeout – Specifies the time of inactivity until the cart automatically locks. If no user activity occurs for the specified time, the system will automatically log the user out.
• Device Name – Device Name may be set to an intuitive name to provide easy identifi cation on the local network and in the central management software. The Device Name becomes the network host name for the device (see “IP Address and Hostname” on page 35). Ideally, device name should be unique and used to distinguish it from other devices on the network. The device name is also displayed in the user logs as the “device” name (see “User Logs” on page 32).
• Enable Unlock All – This checkbox enables a button on the Main User Screen to unlock all bins and the supply door with one press. This feature is enabled by default.

Note:

• Spaces and special character are not allowed in the Device Name due to restrictions on network host names.

IT SETTINGS

The IT Settings Menu provides options that affect technical aspects of the device. Options include:

• Network Settings – View and modify network settings for the cart (see “Network Confi guration” on page 33).
• Date & Time Settings – Change date and time, confi gure time zone (see details below).
• Restart Program – Restarts the user interface.
• Reboot System – Completely reboots the electronic hardware in the cart. The system should be rebooted after modifying any network settings.
• License Information – Displays license information for the embedded software

Date & Time Settings

The date and time settings menu allows you to adjust the date and time and setup network configuration of time.

If the cart is connected to the network, it may use Network Time Protocol (NTP) to synchronize date and time to an NTP server. See the notes below regarding NTP Servers. To use this feature:

• Ensure that the cart is connected to the network (see “Network Confi guration” on page 34).
• If necessary, add or delete NTP servers by pressing the “Set NTP Server” button. By default, the cart includes the following NTP servers:

To add a server, press “Add NTP Server”. To delete a server, click on the server address you wish to delete and confi rm the deletion.

• Set the time zone by pressing the “Set Time Zone” button from the main Date & Time Settings screen. You may choose a specific time zone or a country and region.

If no network connection if available or you prefer to manually set date and time, press the “Set Date & Time” button on the main Date & Time Settings screen.

Use the dialog to set the date and time. Press “Save” to commit the change or “Cancel” to discard it.

Note:

• Network Time Protocol (NTP) is a network protocol for clock synchronization between computer system
• In most situations, the list of NTP servers does not need to be modifi ed. Contact your network administrator for questions about NTP servers.
• If date and time are set manually, the incorrect date and time may be displayed if the cart loses power (i.e. in the case of a power outage). Time zone and NTP server settings are retained through a power outage.

USER LOGS

The User Logs screen displays information about access to the cart. It displays who has accessed contents of the cart, who has modifi ed settings, and who has modifi ed
user settings.

There are 6 headings in the user logs screen. The table below describes each:

USER MANAGEMENT

The user management screen allows addition, modifi cation, and disabling of user accounts. To access the screen:

• Login using an administrator or manager account
• Press the “Settings” icon
• Press “Manage Users” and the user management screen will appear.

The user management screen displays a list of users. The checkboxes at the top of the screens selects whether enabled and disabled users should be displayed in the list. By default, both enabled and disabled users are displayed.

Note:

The cart comes pre-programmed with one user named “Factory Admin” with PIN code 10597 and administrative privileges. It is strongly recommended that a new administrator account is created and the “Factory Admin” account is disabled before putting the cart into use.

USER TYPES

There are six user types with pre-configured access rights. The table below shows access rights for each type of user. All users can view logs, access supplies and modify drawer names.

 

• * Managers cannot modify Administrator or Manager accounts. They can only modify Nurse, Pharmacy, Assistant and IT accounts.

ADDING USERS

To add a new user, access the user management screen and press “Add New User”. The New User Screen will appear. Also,if the RFID Badge Reader is installed, simply scan your “badge” over the RFID labeled area, to access the “New User Screen.”

• Enter a unique pin code for the new user.
• Click on the “Name” fi eld and enter a unique name for the user.
• Choose the User Type from the drop-down menu.
• Ensure that the “Enabled” check box is checked.
• If this user should only have temporary access to the device follow the instructions described below in “Temporary Users”.
• If the user’s settings are correct, select the green check icon to save these settings.

MODIFYING USERS

To modify settings of an existing user, access the User Management screen.

•  Ensure the appropriate “Enabled” and “Disabled” check boxes are checked. Checking “Enabled” displays users that are enabled. Checking “Disabled” displays users that are disabled. Checking both check boxes displays all users.
• Select the user to be modified
• Modify user settings as desired.
• Press “Save”.
• If the user’s settings are correct, press the back arrow to return to the previous screen.

Note:

• PIN code cannot be changed after a user is created (whether it was manually created or if a badge was used to create it).

DISABLING USERS

Users cannot be deleted from the device’s interface. This is done so that the user does not disappear from the usage log history. Instead, a user may be disabled. A disabled user does not have access to device.

To disable or enable a user, follow the instructions above for “Modifying Users.” When editing a specific user, check or uncheck the “Enabled” checkbox as desired.

Note:

• The system requires that there is at least one administrator account. You cannot uncheck the “Enabled” checkbox if the user is the last enabled administrator. You must fi rst add or enable another administrator.

TEMPORARY USERS

A temporary user is allowed to access the device for a pre-specifi ed amount of time. After the expiration date / time, the user’s account becomes disabled and the user can no longer access the device.

This feature is helpful in managing individuals who should only have access to the device for a limited time, for example a temporary worker or a worker that is fl oated to another department. If desired, an expired temporary worker can be re-enabled (see “Disabling Users” above) if the employee returns to work at a later date.

To set a user as temporary:

• Create a new user if the user has never previously accessed the device (see
  “Adding Users”) OR Modify an existing user
  fi the user already exists on the device
  (see “Modifying Users”).
• Ensure that the “Enabled” checkbox is checked.
• Check “Temporary user expires”.
• Select the date and time that the user’s account should become disabled. The default selection is 24 hours from the current time.
• Press “Save”.
• If the user’s settings are correct, press the back icon to return to the previous screen.

NETWORK CONFIGURATION

The device has built in network capabilities. The device will function without network connectivity, but establishing a network connection enables the following capabilities:

• Automatic date and time confi guration (see “Date & Time Settings” on page 31).
• Connection to the central management software for managing multiple carts from a central location (see “Other Manuals and Software” on page 36).

Network connection may be made through Wi-Fi.

CONNECTING TO A WI-FI NETWORK

A wireless connection can be confi gured through the embedded software on the device. Access the Network Settings menu through the following button presses from the Main User Screen (see “Settings Menu”):

Settings Menu > IT Setting > Network Settings

The network settings menu will display the following information:

To connect to a wireless network, follow the onscreen instructions:

• Choose a network by clicking on it.
• Enter the network passphrase and press “Save”.
• Press the back arrow to access IT Settings
• Press “Reboot System” and wait for the system to reboot.

 

VIEWING NETWORK INFORMATION

To see details on network hardware and connectivity, access Network Settings and press the “Information” button.

Notes:

• An IPv4 address will only appear if the device is connected to the network and assigned an IPv4 address.
• Presence of an IPv4 address (i.e. XXX.XXX.XXX.XXX) indicates a successful network connection.
• Contact your network administrator for questions regarding network information.

IP ADDRESS AND HOSTNAME

Routers and access points often assign IP address dynamically, which means that the IP address on the device could change over time. This could cause difficulties in communicating with the cart from the central management software. Therefore, it is recommended that a constant network address is established. This can be accomplished in two ways as described below:

Assign a Static IP Address

Your network administrator may be able to assign a “static IP address” to the device that does not change over time. Contact your network administrator for more details.

Assign a Hostname

The device can be assigned a hostname that is discoverable on the network. To assign a hostname, set the device name in the settings menu (see “Device Settings” on page 31):

Settings Menu > Device Settings > Device > Name

The cart name assigned also becomes the network hostname. Ensure that the name assigned is unique to devices on the network. Contact your network administrator to determine how to identify the cart by hostname on your network.

CLEANING AND MAINTENANCE

Please follow the cleaning procedures provided below. These instructions are provided as a service. No warranty is implied since results may vary.

Ordinary dirt, smudges and water soluble stains can be removed with mild soap and water. If needed for difficult stains, clean by using commonly used, diluted, non-abrasive solutions such as quaternary ammonia compounds, ammonia enzyme cleaners, bleach or alcohol solutions.

The plastic bins may be cleaned in a dishwasher. However, they are NOT safe for use in an autoclave.

Do not use liquid spray or other liquids to clean the touchscreen. Liquids may damage the touchscreen and other electronics inside the device.

 

Cleaning and Maintenance Notes:

• It is recommended that any cleaning solution be tested on a small, inconspicuous area to ensure surface is not harmed.

• Do not allow fluids to enter the interior of the device, particularly through the access panel. Fluids entering the device may damage
the electronics.

• Never use steel wool or other abrasive materials that will damage the surface finish.

• Do not use strong solvents such as trichloroethylene and acetone. These solvents will damage the surface finish.

• Do not use powdered abrasives or other harsh cleansers like hypochlorite bleach, hydrogen peroxide, nitric or hydrochloric acids, or lye; they may deface the surface and change the
finish color.

• Do not use any cleaners containing any type of abrasive such as “Soft Scrub”, “Ajax” or “Comet”.

• When using any cleaning product always read and follow the manufacturer’s directions carefully.

 

TROUBLESHOOTING

Device will not power on

If it appears that the cart does not have power, try the following remedies:

• Press anywhere on the touchscreen to ensure that the cart is not powered. The display on the cart automatically turns off after a period of disuse. Touching the screen will restore
  the display.

Check that the cart is on. The user interface should show the far left LED light lit green. If it is not lit, hold power button for 2 seconds and cart will power on and tablet will boot up.

Drawers will not lock

If the drawers will not lock, the mechanical override for the drawers may be engaged. Ensure that the mechanical override for drawers is disengaged. Once open, check behind bin for items that may be stuck in drawer.

Cart does not display correct time

If the cart does not display the correct date or time, it may not have a network connection or the wrong time zone is selected. Ensure the cart has a network connection and that the correct time zone is selected. Alternatively, the time may be set manually. See “Device Settings” on page 30 for more information.

ACCESSING THE PCB

There are 6 modules, one for each drawer. Each module is labeled according to the default name of the drawers (L1, L2, L3, R1, R2, R3).

 

There are 2 LED’s for each drawer module. One LED is orange and the other is blue. The orange LED indicates that the drawer lock is in the closed position. The orange light turns off when the lock is opened. Note that the LED is on if there is no connection to the lock. The blue LED turns on when the lock is being powered to open.

ACCESSING THE RFID BADGE READER

The RFID badge reader is locate underneath the worksurface. Remove the plate to access the badge reader.

OTHER MANUALS AND SOFTWARE

Please visit us at: www.altus-inc.com/manuals to download all operating and user manuals and to access the central management software.